Wednesday, January 21, 2009

Going green, and saving green, with Managed Print Services

It is no secret that one of the easiest ways to save your business money is to run more efficiently. This applies to all aspects of your business, but the printer and copier fleet is commonly overlooked. Many companies simply track the cost of toner, and that can yield a large amount of savings on its own. But the savings can go much beyond toner alone. Managed Print Services (MPS) paired with eco-friendly; super efficient printers, can save money on paper, energy, toner, reduced downtime, increased productivity and more.

MPS, like the name implies; basically means you rely on a specialized IT company to help plan, implement and service your printer fleet. The advantage of having your printing network planned and managed by one vendor is that it saves a substantial amount of time fixing IT problems, ordering toner and implementing new document management systems. Imagine never having to order toner and the time saved by only having one invoice to deal with every month; now this is being efficient.

Another way of being more efficient is choosing an eco-friendly printer fleet. Eco-friendly printers, such as Kyocera, can save up to 40% on energy costs when compared to other market leaders. They can also save you money on consumables. Using less toner and drum units reduces money and waste while helping the environment. The reduced waste is one reason Kyocera won the prestigious, MicroScope Award for Channel Excellence (ACE) as Environmental Company of the Year in 2008.

It isn’t only about reduced waste; it is also about reduced downtime. Nothing costs a company more money than downtime. When it comes to reliability, not all brands are created equal. For instance, the Kyocera KM-8030 printed 2 million pages with no unscheduled service required. In fact, it only got a paper jam once every 166 thousand pages. Brands like Kyocera are more reliable and have reduced cost per prints which is why H&R Block has 10’s of thousands of them nationwide.

Finally, if you really want to increase your savings and decrease your impact on the environment, implement a document management system. Even the simplest document management systems will reduce paper and toner consumption and increase productivity. Document management will reduce the time spent on filing and retrieving documents and make documents more accessible – no matter where you and your employees are.

The opportunity to save money and help the environment is obtainable. Even if your business’ printers are new and you believe you have an efficient printer fleet having an outside MPS vendor may help you see the base of the iceberg more clearly. Many times a MPS provider will analyze your network and printer fleet for free resulting in little to no risk of saving your business money.

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